Fencing Fest - The Keys to a Great Fencing Event

Greetings,

Well, for all my non-SCA readers, you will ask "What is Fencing Fest?" for all the ones who know about this event some of this is going to be pretty obvious/dull, but I hope that there will be at least some information useful to all. This blog is about an event that I have been running for a while and some of the keys that have made it a success in those years. I hope that my readership will learn from what is placed here and go on to have their own great events.

First, of all I must say thank you to all who made Fencing Fest VIII (5 -7 August 2011) the success it was. I could not have done it without you. In this I mean my priceless crew and also all of those wonderful people who chose to come along to the event as well. The event would not have been what it was without both of you. Yes, you can expect more praises in other mediums as well. Anyway, on to
the subject at hand.

Before I get on to the nitty-gritty of the event, I need to make something clear. I am not "letting the secrets out" in order to beat my own drum and show how great I am. The hope is that armed with the information presented here others may learn from it and be able to create great fencing events of their own. This can only be of benefit to the fencing community at large.

What is Fencing Fest?
Fencing Fest is an event which I have been running, or at least been involved in some part, now for eight years. It is an event which is primarily focused around the arts of defence as they are taught within the Society for Creative Anachronism (SCA) and to be more precise within Lochac (which includes Australia and New Zealand). The event itself started as a small local event designed to get fencers together for an event which was focused on fencing rather than any other aspect of the SCA. Over the intervening years the event has grown, dare I say it, to become the primary pure fencing event in Lochac.

Where did the idea come from?
Some years ago I looked about, there were events for every martial endeavour within the SCA, including fencing, it is true, but when it came to events with a focus on one of these arts, this is where it was different. Until Fencing Fest came about there was no event that could be found on the calendar which was totally focused on fencing. There were armoured events and archery events, but nothing for fencers of that kind. This is where the seed was planted.

The origins of Fencing Fest lay in an event which was purely focused on the unarmoured combatants of my local groups, to start with. This would enable the local  fencers to get together and fence and learn what they could without any chance of possible interference from anyone else. This is where the "give people what they want comes in". The event was planned around giving people as much fencing as they could handle in the time-frame allowed for the event. With the foundation stone laid, it was time to move on to the other things that held the event together. It is these things, these keys, which have enabled Fencing Fest to grow to the event that it has become.

Key 1: Fencing
For Fencing Fest it is the fencing that people come along for more than anything else and as such this must be put first on the priorities above everything else. Fencing Fest has ended up being a success because the event has lots of fencing and that is what people come along for primarily. What kind of fencing? Teaching? Competition? Either? Both? This depends on your audience.

The early events had a semi-fluid program that was finalised on the first day of the event in order to give people what they wanted. As the event developed and more and more people started to attend a pattern formed where the first day was primarily teaching oriented and the second was more competition oriented. In this way people get a taste of both through the event and thus most are satisfied with the outcome. The balance between the two options should be determined by the people attending the event and what they want, but the organiser should have some at least rough idea of how it all should be planned out.

Importantly keep the program as fluid as you can so that things starting late do not totally throw out the entire program. There will be delays that you cannot predict and it is important that the program is flexible enough to work with these delays. In a rigid program a delay of a mere half an hour, or even less can cause all sorts of issues. The most important thing with the program is to give the people attending the event what they want above all else, and that is fencing.

Key 2: Costs
Contrary to some thoughts about, the price of the event does not guarantee or determine the quality of the event. Some of the best I have been to have been cheap, and some of the most disappointing have been rather expensive. There are some good reasons to keep an event price low, but the best is the simplest. The lower the price of the event for people coming to it, the more people you will get along to the event. In the end this will actually result in the money being made rather than being lost.

....

The rest of this article can be found in Un-Blogged: A Fencer's Ramblings by Henry Walker, which is available in paperback from:

Amazon: https://www.amazon.com/Blogged-Ramblings-Henry-Leigh-Walker/dp/098764470X
Booktopia: https://www.booktopia.com.au/un-blogged-henry-leigh-walker/book/9780987644701.html
Among other places...

It is also available in electronic format (pdf) from: https://buy.stripe.com/fZecP419c7CB9VKeUV

... or direct from the author.